01
Self-service check-in
Visitors sign themselves in at a kiosk or tablet in seconds — with photo capture and badge printing where you want it.
The sign-in book, retired with honours.
Visitor Wrangler is a modern visitor management platform for offices, shared workspaces and secure sites: pre-registration, self-service check-in, badge printing, fire roll call and a complete audit trail — UK-hosted, on a simple monthly subscription.
01 Why it exists
First impressions are infrastructure.
Reception is where every client, auditor and inspector forms their first opinion of you — and where the humble paper sign-in book quietly leaks GDPR compliance, fails fire drills, and bottlenecks busy mornings.
Visitor Wrangler replaces it with a branded welcome screen and a process that runs itself: visitors are invited ahead of time, check themselves in on arrival, badges print automatically, hosts get notified — and every movement is logged in an audit trail you can actually search.
It's built and hosted in the UK by Asptech, and it pairs naturally with Room Wrangler for organisations wrangling meeting rooms as well as front doors.
02 Features
Everything reception shouldn't have to think about.
02
Pre-registration
Invite visitors from Outlook or Google Calendar; they arrive pre-cleared with directions, parking and NDAs already handled.
03
Host notifications
The moment a guest checks in, their host knows — by email, Teams or SMS. No more tannoy, no more waiting room limbo.
04
Fire roll call
A live, phone-friendly register of everyone on site, ready at the muster point before the alarm stops ringing.
05
GDPR-ready audit trail
Encrypted records, configurable retention and one-click exports — on UK infrastructure, with no visitor able to see who came before.
06
Branded welcome screens
Your logo, your look — plus news, weather and the day's schedule while visitors wait. Optional facial recognition and Wi-Fi provisioning for regulars.
03 The subscription
One subscription, front door included.
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Per-site monthly pricing
A flat subscription per site or reception — software, updates and support included, with hardware supplied or bring-your-own.
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Set up by us, not by you
We configure screens, badges, retention rules and integrations, train reception, and stay on the end of the phone afterwards.
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Grows with the building
Add sites, kiosks and entrances as you grow — it's a subscription change, not a new project.
04 FAQ
Questions, answered.
How does Visitor Wrangler handle GDPR?
Far better than the paper book on the desk, which shows every visitor who came before them. Records are encrypted, retention periods are configurable, data lives on UK infrastructure, and exports for subject-access requests take clicks, not archaeology.
What happens during a fire alarm?
Reception staff open the live fire roll call on any phone or tablet: everyone signed in, contractors included, with check-in photos where enabled. Marshals tick people off at the muster point — no chasing a wet paper book around a car park.
What hardware do we need?
A tablet or kiosk at reception, plus an optional badge printer. We supply, configure and support the hardware as part of the subscription, or you can run it on your own devices — it's a web-based platform, so there's nothing exotic to maintain.
Can visitors pre-register before they arrive?
Yes. Hosts invite visitors from Outlook or Google Calendar; guests get directions, parking notes and anything to sign in advance. On arrival they check themselves in within seconds, their badge prints, and the host gets a notification.
Ready when you are
See it at your front door.
Fifteen minutes of screen-share, or a trial kiosk in your actual reception. Either way, the paper book's days are numbered.